Conventions

Joint Article Management Promotion-consortium Conventions

• Name

  The name of this consortium is as follows and this consortium is an independent accounting organization of the Japan Environmental Management Association For Industry.
  1. The Japanese name: “Article Management Suishin Kyougi-kai”
  2. The English name: Joint Article Management Promotion-consortium
  3. The English abbreviation: JAMP

• Purpose

  The goal of JAMP is to contribute to the securing of international competitiveness for industry by promoting appropriate management of chemicals, etc. contained in products within the supply chain and smooth information transfer and disclosure with regard to such chemicals.

• Definition of the Terms

  The term “article” used in the Conventions refers to an object to which a particular shape, appearance or design that determines the function of the end-use to a degree larger than what is performed by the chemical composition was given during manufacture.

• Description of Business

  JAMP engages in the following activities for the purpose stated in Section 2.
  1. Development, verification and maintenance of guidelines;
  2. Development, verification and maintenance of means for transferring information;
  3. Development, verification and maintenance of tool/material lists;
  4. Review of communication information infrastructure;
  5. Provision of support to small and medium-sized enterprises;
  6. Collaboration with relevant industrial associations, groups, companies, etc. in Japan and abroad;
  7. Dissemination of each of the foregoing;
  8. Other necessary activities.

• Members

  1. JAMP members comprise the following regular members and associate members:
     1. A regular member is defined as a company or group which has interest in communicating information with respect to chemicals contained in products, and participates in activities and collaborates on its own will.
     2. Associate member is defined as a company that is responsible for communicating information on chemicals contained in products.
  2. A regular member holds one voting right at the general meeting.
  3. JAMP member shall comply with the JAMP Non-public Information Handling Rules and JAMP Admission and Cancellation Rules while engaging in various activities specified in Section 4.
  4. JAMP member shall pay annual membership fees specified in the JAMP Membership Fee Rules.

• Admission and Cancellation

  1. Those who wish to become JAMP members shall submit a JAMP admission form specified in the JAMP Admission and Cancellation Rules to the Office of JAMP and gain approval from the Steering Committee.
  2. The Steering Committee may expel a member if any action infringing upon Subsection 5.3 or any discrepancy in the entries on the JAMP admission form is recognized.
  3. When canceling JAMP membership, a member shall submit a JAMP withdrawal notice specified in the JAMP Admission and Cancellation Rules to the Office.
  4. A member may be regarded as having withdrawn when any of the following items applies:
     1. The member is dissolved or declares bankruptcy; and
     2. When the annual membership fee is not paid, and remains unpaid 6 months after reminder notice.

• Chairperson, Vice Chairperson and Auditor

  1. JAMP assigns the following directors
     1. Chairperson – one person
     2. Vice chairperson – a certain number of people
     3. Auditors – a certain number of people
  2. JAMP directors shall perform the following duties:
     1. Chairperson – preside over the general meeting, overseeing and operating said meeting;
     2. Vice chairperson – assist the chairperson and act on his behalf in his absence;
     3. Auditor – examine and verify JAMP’s settlement of balance.
  3. The vice chairperson shall assist the chairperson and act on his behalf in his absence.
  4. When a chairperson, vice chairperson or auditor is replaced in the middle of the term, the following procedures shall be taken:
     1. Chairperson:appointed at the general meeting;
     2. Vice chairperson:appointed by a chairperson;
     3. Auditor:appointed by a chairperson.
  5. The chairperson, vice chairperson and auditor are selected at the general meeting.

• General Meeting

  1. The general meeting shall be attended by no less than half of the members who are entitled to exercise their voting rights and decisions shall be made by consent of a majority of such members present.
  2. A member who is entitled to exercise his/her voting right and who will be absent from the general meeting may delegate his/her voting right to the chairperson (in the absence of the chairperson, a proxy). The member shall be regarded as being present when submitting a power of attorney.
  3. Associate members may attend the general meeting although they are not entitled to exercise their voting rights.
  4. The general meeting shall be held at least once a year to deliberate upon and decide the following items:
     1. Election of a chairperson, vice chairpersons and auditors;
     2. Business plan and approval of budgets and settlements of accounts; and
     3. Other important matters.

• Steering Committee

  1. JAMP shall have a Steering Committee, comprising the following:
     1. Supervise the Office and instruct it if necessary;
     2. Instruct the Office to set up or abolish an Expert Committee if necessary and supervise its activities through the Office; and
     3. Carry out other necessary matters on its own.
  2. The Steering Committee comprises the following:
     1. Steering Committee Chairperson – one person
     2. Steering Committee Vice Chairpersons – a certain number of persons
     3. Members – no more than 20 persons
  3. The chairperson and vice chairpersons of the Steering Committee shall be elected from among regular members by the chairperson of JAMP and members of the Steering Committee shall be elected from among regular members by the chairperson of the Steering Committee.
  4. The term of the chairperson, vice chairpersons and members of the Steering Committee is two years. However, reappointment is possible.
  5. When the chairperson, a vice chairperson or member of the Steering Committee is replaced in the middle of the term, the successor shall assume the remainder of the predecessor’s unfinished term.
  6. The Steering Committee shall assemble when the Steering Committee Chairperson deems it necessary and the Steering Committee meeting shall be attended by no less than half of the chairperson, vice chairpersons and members of the Steering Committee and decisions shall be made by consent of a majority of those present.
  7. A member of the Steering Committee who will be absent from the Steering Committee meeting may delegate his/her voting right to the Steering Committee Chairperson (in the absence of the Steering Committee Chairperson, a proxy). The member shall be regarded as being present when submitting a power of attorney.
  8. The Steering Committee Chairperson may establish Working Groups within the Steering Committee as deemed necessary.
  9. Members of the Working Group shall be elected from among members by the Steering Committee chairperson.

• Officee

  1. JAMP shall have an Office, comprising executives and regular employees of the Japan Environmental Management Association For Industry.
  2. The Office shall operate JAMP and lead the Expert committee to carry out business activities.
  3. The Office shall have a chairperson who is responsible for coordinating operations and promoting operations as a whole.

• Expert Committee

  1. The Expert Committee shall draw up and carry out specific implementation plans regarding its business plan, under the instruction of the Office.
  2. The Expert Committee shall have one chairperson and may have vice chairpersons if deemed necessary.
  3. The Expert Committee Chairperson shall be elected from among regular members by the Steering Committee Chairperson.
  4. The vice chairpersons of the Expert Committee shall be elected from among regular members by the Expert Committee Chairperson as necessary.
  5. The members of the Expert Committee shall be elected from among members by the Expert Committee Chairperson.
  6. The term of the chairperson, vice chairpersons and members of the Expert Committee is two years. However, reappointment is possible.
  7. When the chairperson, a vice chairperson or member of the Expert Committee is replaced in the middle of the term, the successor shall assume the remainder of the predecessor’s unfinished term.
  8. The Expert Committee shall assemble when the Expert Committee Chairperson deems it necessary and the Expert Committee meeting shall be attended by no less than half of the chairperson, vice chairpersons and members of the Expert Committee and decisions shall be made by consent of a majority of those present.
  9. A member of the Expert Committee who will be absent from the Expert Committee meeting may delegate his/her voting right to the chairperson or any other member of the Expert Committee. The member shall be regarded as being present when submitting a power of attorney.
  10. The Expert Committee Chairperson may establish Working Groups within the Expert Committee as deemed necessary.
  11. Members of the Working Group shall be elected from among members by the Expert Committee Chairperson.

• Official Language

  The official language of JAMP shall be Japanese.

• Fiscal Year

  JAMP’s business and accounting period starts on April 1 every year and ends on March 31 of the following year.

• Revision and Elimination of Rules

  Revision and elimination of the Conventions shall be deliberated upon at the Steering Committee meeting and decided at the general meeting.

• Disbandment

  Disbandment of JAMP shall be decided at the general meeting.

• Supplementary Rules

  The Conventions shall come into force on June 8, 2018.

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JAMP Non-public Information Handing Rules

• Purpose

  The Rules stipulate the handling of non-public information and are intended to prevent JAMP and members from incurring detriment thereby.

• Definitions

  1. Non-public information refers to any documents and deliverables (in paper or electronic media) prepared or obtained by JAMP, the recipients of which are limited or which are not documented.
  2. When the recipient is a company, its subsidiaries, affiliates and cooperating companies, etc. are not included.
  3. When the recipient is a group, it refers to the office of the group; members, etc. of the group are not included.

• Disclosure Limit

  1. Members, special cooperative groups and members of committees shall not disclose any non-public information received other than to the specified recipients.
  2. When those other than members, special cooperative groups and members of committees are included in the recipients, efforts shall be made to ensure that non-public information is not disclosed other than to the specified recipients.
  3. When derivative works are made based on non-public information disclosed by JAMP, the decision on whether the derivative works are disclosed or not shall be made after making the recipients and copyright ownership thereof clear.
  4. When non-public information is disclosed for the purpose of verification, etc., efforts shall be made to ensure that the non-public information is not used other than for the intended use. Non-public information to which this provision applies, includes:
     1. Proposed revisions to the Guidelines for Management of Chemicals Contained in Products;
     2. Proposed revisions to the Data Creation Support Tool and External List
     3. Proposed revisions to the Data Creation Support Tool Operating Manual

• Scope of Responsibility

  JAMP shall not be liable for any defect which results from a leak of non-public information in violation of the Rules.

• Revision and Elimination

  Revision and elimination of the Rules shall be approved by the Steering Committee.

• Supplementary Rules

  The Rules shall come into force on April 1, 2017.

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JAMP Admission and Cancellation Rules

• Purpose

  The Rules stipulate matters concerning the admission to, and withdrawal from, JAMP based on the JAMP Conventions and are intended to contribute to JAMP’s smooth activities thereby.

• Membership Requirements

  JAMP members are required to satisfy the following:
  1. To comply with the JAMP Conventions that pertain to membership;
  2. To participate, cooperate, support and collaborate in any of the following;
     ・JAMP committees’ or the Office’s activities
     ・Publicity for JAMP’s activities and small and medium-sized enterprise support
     ・Mutual collaboration with relevant public interest corporations, industry groups and companies, etc. in Japan and abroad that are associated with JAMP’s activities
     ・Other activities necessary for attaining JAMP’s goal
  3. To not be antisocial forces and not have any relationship with antisocial forces both currently and in the future.

• Admission

  1. The admission review shall be conducted as follows:
     1. Those who wish to become JAMP members shall submit to the Office Format 1 (JAMP admission form) and necessary accompanying documents.
     2. The Office that has received a JAMP admission form shall, as a preliminary review, confirm the satisfaction of the membership requirements stated in the preceding Section and the member division.
     3. When, as the result of the preliminary review, the Office judges that the JAMP admission form is complete, the Office shall promptly request the Steering Committee to review it.
     4. When there is an objection, a member of the Steering Committee shall notify the Office, and the Office shall conduct an inspection, etc., which depends on the contents of the objection, and report to the Steering Committee. When there is no objection from all the Steering Committee members, admission is allowed.
     5. The Office shall notify the decision to the applicant with the name of the Steering Committee Chairperson.
     6. When a new company or group becomes a JAMP member, information to that effect shall be released to the existing members.
  2. When the Office judges in the preliminary review that any information is required in addition to the entries on the JAMP admission form, the Office shall request the applicant to provide such information in writing.

• Withdrawal

  The cancellation of JAMP membership shall be conducted as follows:
  1. Those who wish to cancel their JAMP membership shall submit Format 2 (JAMP withdrawal notice) to the Office.
  2. The Office that has received a JAMP withdrawal notice shall notify the Steering Committee and those who wish to cancel their JAMP membership, after confirming the intention to cancel JAMP membership.

• Revision and Elimination

  Revision and elimination of the Rules shall be approved by the Steering Committee.

• Supplementary Provision

  The revised Rules shall come into force on April 1, 2017.

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JAMP Membership Fee Rules

• Purpose

  The Rules stipulate matters concerning membership fees, etc. to be paid by Joint Article Management Promotion-consortium (hereafter, “JAMP”) members based on the JAMP Conventions and are intended to contribute to JAMP’s smooth activities thereby.

• Membership Fees

  1. One unit of the annual membership fee shall be 60,000 yen, and regular members and associate members shall pay the annual membership fee for the number of units specified in Table 1, which depends on the member’s scale (number of employees) at the beginning of the business year.

     Table 1: Number of units and annual membership fee for regular members and associate members

     Member division		Scale (number of employees)	Number of units	Annual membership fee
     Associate member		1～ less than 100	–	20,000 yen
     Regular member	A	1～ less than 400	1 or more units	60,000 yen or more
     	B	400 ～ less than 1000	2 or more units	120,000 yen or more
     	C	1000 and up	3 or more units	180,000 yen or more
     	D	Public interest corporation, industry group, etc.	9 or more units	540,000 yen or more

  2. Notwithstanding Subsection 1, any company or group which wishes to become a JAMP member shall apply and pay the annual membership fee specified in Table 2.

     Table 2: Annual membership fee for the first year, which depends on the time to apply and member division

     Member division		April-June	July-September	October-December	January-March
     Associate member		20,000 yen
     Regular member	A	60,000 yen or more	45,000 yen or more	30,000 yen or more	20,000 yen or more
     	B	120,000 yen or more	90,000 yen or more	60,000 yen or more	30,000 yen or more
     	C	180,000 yen or more	135,000 yen or more	90,000 yen or more	45,000 yen or more
     	D	540,000 yen or more	405,000 yen or more	270,000 yen or more	135,000 yen or more

  3. The withdrawal notice shall be submitted by 31st March in accordance with the JAMP Admission and Cancellation Rules. If the withdrawal notice is submitted on and after 1st April, the applicable member shall pay an annual membership fee.

• Reimbursement of membership fee

  Withdrawing members or members cannot demand reimbursement of membership fees paid.

• Revision and elimination

  Revision and elimination of the Rules shall be deliberated upon at the Steering Committee meeting and decided at the general meeting.

• Supplementary Rules

  These rules shall come into force on June 6, 2017.

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